Checklists
Making Tax Digital for Income Tax (MTD ITSA) – Landlord Checklist
Preview Checklist
Making Tax Digital for Income Tax (MTD ITSA) — Landlord Checklist
1. Check if you are required to sign up
☐Confirm you are registered for Self-Assessment. ☐Confirm you receive property income (UK or foreign). ☐Check if your gross property income (before expenses) is:-
- Over £50,000 → Must start from 6 April 2026.
- Over £30,000 → Must start from 6 April 2027.
2. Calculate your qualifying income
☐Include:-
- Gross rent from UK property (before expenses).
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- Dividends, employment income, partnership income (unless disguised management fees).
- Foreign property income if you are a non-UK resident.
3. Check your start date
☐If £50,001+ gross property income (based on 2024–2025 tax return) → Start from 6 April 2026. ☐If £30,001–£50,000 (based on 2025–2026 tax return) → Start from 6 April 2027. ☐Wait for HMRC’s letter after submitting your Self-Assessment confirming when to start.4. Choose compatible software
☐Find software that:-
- Creates and stores digital records of property income and expenses.
- Sends quarterly updates to HMRC.
- Submit your final tax return.
5. Sign up for Making Tax Digital for Income Tax
☐Confirm your:-
- Personal details are correct with HMRC.
- You have no outstanding tax liabilities.
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- Date you started receiving property income.
- Accounting method (cash basis or traditional).
-
- UK properties = one UK property business.
- Foreign properties = one foreign property business.
6. Create and maintain digital records
☐Create digital records for each property business:-
- Amount of rental income received.
- Expenses (repairs, insurance, maintenance, mortgage interest, etc.).
-
- Record your share of income and expenses.
- Optionally simplify quarterly updates by:
- Recording just total income and deferring expenses till year-end.
7. Send quarterly updates to HMRC
☐Send quarterly updates covering:-
- 6 April–5 July → by 7 August
- 6 April–5 October → by 7 November
- 6 April–5 January → by 7 February
- 6 April–5 April → by 7 May
8. Adjust at year-end
☐After your fourth update:-
- Adjust for disallowable expenses (e.g., private portions of mortgage, utilities).
- Apply tax reliefs (e.g., Rent a Room relief if applicable).
- Apply accounting adjustments (prepayments, accruals).
9. Finalise and submit your tax return
☐Complete your Income Tax finalisation via your MTD-compatible software. ☐Declare all other taxable income (dividends, bank interest, etc.). ☐Submit by 31 January after the tax year ends. ☐Confirm your declaration that the tax return is correct and complete.10. Stay compliant afterward
☐Keep your digital records safely for at least 5 years after 31 January deadline. ☐Pay any Self-Assessment bill by the deadlines (31 January and 31 July for payments on account). ☐Notify HMRC online if:-
- You add or cease a rental property business.
- You stop being a landlord.
⭐ Important Notes for Landlords
| Situation | What to Do |
| Jointly owned properties | Record your share only. Choose simpler quarterly reporting if you want . |
| Turnover < £90,000 | Simpler categorisation of expenses allowed. |
| Bridging software users | Maintain digital links between spreadsheets and bridging software. |
| Rent-a-Room Scheme | Can claim during quarterly updates or at year-end. |
| Simplified expenses | Optional but must maintain digital records if not using simplifications. |
📌 Summary Flow for Landlords
- Check if you meet the MTD threshold.
- Calculate gross property income.
- Get MTD-compatible software.
- Sign up for MTD via HMRC.
- Keep digital records for property income/expenses.
- Send quarterly updates.
- Make year-end adjustments.
- Submit final tax return via software.
- Keep records for 5 years.
- Stay on top of payments and changes.
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What should be included in a landlord’s digital records for MTD ITSA?
You’ll need to record rental income, mortgage interest, repairs, insurance and other allowable expenses digitally and broken down by property.
Can landlords use spreadsheets for MTD ITSA?
Yes, but only if they’re linked to bridging software that’s HMRC-approved and capable of submitting data digitally.
How can FigsFlow’s MTD ITSA checklist help landlords?
FigsFlow’s checklist outlines all the key tasks landlords must complete, from setting up software to tracking income, to stay fully compliant with HMRC rules.
What happens if a landlord doesn’t comply with MTD for ITSA?
Non-compliance may lead to penalties. HMRC will enforce digital recordkeeping and regular submissions, so landlords must prepare ahead of the 2026 deadline.
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