Month-End Close Workflow (Auto-Send Client Request) Engagement Letter Template

Last updated: July 2025

Month-End Close Workflow (Auto-Send Client Request)

Purpose:
To standardize and simplify your firm’s month-end close process, ensuring all client data is collected efficiently through automated requests and the books are closed accurately and on time.
1️⃣ Automate Client Data Requests
☐ Set up automated tasks to request month-end documents (bank, credit card, loan statements) from clients.
☐ Confirm all required statements and documents have been received.
☐ Send reminders automatically if documents are not received on time.
2️⃣ Core Bookkeeping & Data Entry
☐ Ensure all weekly bookkeeping is complete and posted.
☐ Record any final supplier bills or customer invoices for the month.
☐ Match payments and receipts to related invoices.
3️⃣ Reconcile Accounts
☐ Reconcile all bank, credit card, and loan accounts to statements.
☐ Investigate and clear any unreconciled transactions.
☐ Confirm balances match the statements received.
4️⃣ Month-End Adjustments
☐ Post any required adjusting entries (e.g., depreciation, accruals, prepayments).
☐ Check for consistency with prior months and budgets.
☐ Review financials for errors or unusual balances.
5️⃣ Review & Close
☐ Prepare draft financial reports (P&L, Balance Sheet, Aged Payables/Receivables).
☐ Conduct a final internal review and resolve any issues.
☐ Close the books for the month in your accounting system.
☐ Send finalized reports to the client along with a summary of key points.
6️⃣ Follow Up & Plan Ahead
☐ Note any items to follow up with the client in the next cycle.
☐ Schedule the next month’s auto-send request tasks.
☐ Mark the job as complete in your practice management system.