How many times did you create a proposal in one system, only to download it and switch to Gmail just to send it to a client? If you’re like most UK accounting practices, this system-hopping happens dozens of times a week.
The result? Your team can lose an average of 23 minutes every single day just switching between tools.
Picture this: you’ve crafted the perfect proposal and engagement letter. Instead of sending it straight away, you’re forced to export the file, open Gmail, attach the document, and manually enter the client’s details. What should have been a 30 second task suddenly becomes 7 to 10 minutes of admin.
Now, multiply that across every proposal, every client, every week. The productivity drain is staggering.
FigsFlow’s Google integration cuts this time completely and lets you send proposals, and engagement letters directly from FigsFlow without ever leaving the platform.
The Hidden Productivity Killer in Accounting Teams
UK accounting practices typically send around 150 proposals every month, and each one requires unnecessary system switching that erodes productivity.
Their typical workflow looks like this:
Create proposal → Export file → Open Gmail → Find client email → Attach document → Write message → Send.
This 6-step process can take 7 to 10 minutes per proposal. That’s 17 to 25 hours every month just switching systems.
But the real cost goes beyond the wasted time.
- Loss of Focus – Every switch between systems requires 3 to 5 minutes for the brain to fully refocus, resulting in significant cognitive drag.
- Increased Errors – Manual steps lead to common mistakes such as sending to the wrong recipient, missing attachments, or using outdated versions of documents.
- Team Inefficiency – A five-person team collectively wastes 60+ hours per month on proposal delivery administration.
- Client Impact – Delayed proposal delivery creates unprofessional first impressions and slows down the client engagement process.
This administrative friction isn’t just annoying; it reduces productivity, introduces risk, and extends lead response time, weakening client relationships at a critical stage.
How FigsFlow & Google Integration Eliminates the System-Switching Bottleneck
FigsFlow’s Google integration turns proposal delivery from a 6-step, 7-minute process into a single click.
Here’s the new workflow:
Create your proposal in FigsFlow → Click ‘Send Live” and you’re done.
The proposal lands in their inbox with professional formatting. What once took 7-10 minutes now takes 30 seconds. That’s an 90% reduction in proposal delivery time.
For a practice sending 150 proposals a month, that means 15+ hours saved which can now be redirected to client work instead of admin. Additionally, there are some hidden benefits such as:
- Error Reduction – No manual email entry, missing attachments or outdated versions
- Focus Preservation – Teams stay in creation mode without constant context switching
- Client Experience – Proposals and engagement letters arrive faster, leaving a stronger professional impression
In short, clients see faster responses, stronger first impressions, and a smoother experience, thereby giving your practice a clear competitive edge.
Case Study: How UK Property Accountants Saves 12 Hours Weekly with FigsFlow & Google Integration
We have a firm that sends over 200 proposals a month.
Before Adopting FigsFlow
Their workflow was fragmented: exporting proposals from one system, switching to email, finding client contacts and manually crafting messages. With 200 proposals taking 6 minutes each, this firm spent over 20 hours monthly on proposal delivery alone.
“We had team members who dreaded proposal follow-ups because it meant juggling three different systems. The constant switching was exhausting.” — Operations Director of the firm.
The Solution
They took up FigsFlow, the all-in-one proposal and engagement letter software. It not only eliminates the export-switch-attach process but also allows teams to draft proposals and engagement letters in less than 60 seconds and send them directly via Gmail.
After FigsFlow
Proposal delivery time dropped from 20 hours to 2 hours, saving 18 hours weekly. Faster, professional proposals improved client response rates by 40%, boosted team morale and enabled the firm to expand their client base by 25% without additional staff.
Conclusion
FigsFlow & Google integration demonstrates how small workflow improvements can drive massive productivity gains.
The numbers speak for themselves: 23 minutes saved daily on system switching, 17+ hours monthly per practice, and 90% faster proposal delivery. With effortless proposal delivery, teams can focus on client relationships instead of administrative tasks.
Every day without integrated workflows costs your practice hours of productivity and responsiveness. While competitors juggle multiple systems, integrated practices respond to opportunities immediately.
The advantage goes beyond speed. Clients notice the difference, and professional efficiency builds professional perception.
English (UK) 
English