Checklists
Companies House Identity Verification Checklist
Preview Checklist
- Full name (including any former names)
- Date of birth
- Home address
- Address history for the last 12 months
- Email address
- Biometric or machine-readable passport (up to 6 months expired)
- Irish passport card (up to 6 months expired)
- UK, Channel Islands, Isle of Man, or EU photocard driving licence
- EU/EEA identity card with biometric info
- UK Biometric Residence Permit (up to 18 months expired)
- UK Biometric Residence Card
- UK Frontier Worker Permit
- Document reference number or equivalent
- Expiry date (if applicable)
- Country of issue (if applicable)
- 2 from Group A, or
- 1 from Group A and 1 from Group B
- Passport or Irish passport card (up to 18 months expired)
- EU/EEA ID card with biometric info
- UK BRP/BRC (up to 18 months expired)
- UK accredited PASS card
- Driver digital tachograph card
- UK/EU photocard driving licence
- UK HM Forces ID or Veteran Card
- UK Frontier Worker permit
- Government-issued photo work permit or visa
- UK firearms licence
- Other photographic ID listed on PRADO
- Birth or adoption certificate
- Marriage or civil partnership certificate
- Non-photographic immigration document, visa, or work permit
- Bank/building society statement
- Local authority/social housing rental agreement (current address)
- Mortgage statement (current address)
- Council tax statement (current address)
- Utility bill (current address)
- Check documents for tampering or damage
- Use trained personnel to detect false documents
- If in doubt, contact:
- Issuing authority
- Authoritative source
- Relevant embassy (for non-UK documents)
- Verify name and date of birth on documents
- Validate cryptographic features (if using IDVT)
- Compare person’s appearance with photo on ID
- Confirm identity remotely (if applicable) via clear face match
- Confirm 12-month address history
- Request documentation for name change
- Ask for proof of real-world activity:
- Bank statement with recent transactions
- Utility or council tax bill
- Travel history on passport
- Copies of all documents checked
- Record of identity checks performed
- Details of any failed verification attempts
- Decide if the person is verified to the required standard
- Use Companies House online service to:
- Submit person’s details
- Submit document details
- Confirm checks were completed to the required standard
- Keep records of checks and evidence
- Inform the person they must get appropriate documents to verify identity
Companies House Identity Verification Service Full Checklist
Whether you’re preparing as an Authorised Corporate Service Provider (ACSP) or supporting clients directly, it’s essential to stay compliant with the new identity verification rules. Use FigsFlow’s Identity Verification Checklist to ensure you don’t miss anything and sign up to the FigsFlow app to draft fully compliant engagement letters too.
Use FigsFlow's Free Companies House Identity Verification Checklist
Ensure nothing is missed. Our detailed checklist helps you comply with new identity verification requirements under ECTEA 2023 and Registrar Regulations 2025.
- List of accepted ID and address documents with format tips
- Live photo and biometric capture readiness guidance
- Timeline planning for clients
- Built for accountants, bookkeepers and legal agents handling verification tasks
Use FigsFlow & Draft Identity Verification Engagement Letters in Seconds
Our platform helps you create and manage engagement letters tailored for identity verification services faster and with built-in regulatory compliance.
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Pre-drafted clauses covering ECTEA 2023 and Registrar Regulations 2025
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Easily customisable for different client profiles and verification scopes
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Clearly defined roles and limitation of liability clauses to keep you legally safe
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See what FigsFlow’s pre-loaded engagement letter templates and advanced features offer. Compare and choose the solution that works best for you.
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Manual editing required
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Simple live editing available
Team Collaboration
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Frequently Asked Questions
Got questions? We’ve got answers.
Explore our FAQs to learn how FigsFlow simplifies your workflows and boosts efficiency.
What is this Companies House Identity Verification checklist?
This Companies House Identity Verification Checklist outlines the mandatory steps and documents required to verify the identity of clients, ensuring compliance with UK regulations.
Why is identity verification important for ACSPs?
Identity verification helps prevent fraud, money laundering and terrorist financing by ensuring that clients are who they claim to be. It is a legal requirement for ACSPs to follow strict verification procedures under the UK’s AML regulations.
What types of documents are accepted for identity verification under the ACSP checklist?
Commonly accepted documents include valid passports, driving licences, national identity cards and proof of address documents such as utility bills or bank statements dated within the last three months.
What should I do if a client cannot provide the standard identification documents?
In cases where clients cannot provide standard documents, alternative verification methods or enhanced due diligence procedures may be required. ACSPs should refer to the full AML guidelines or consult legal advice to ensure compliance.
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