Template

Service Agreement Between Residential Landlord & Service Provider

Establish clear terms for services between a Residential Landlord and a Service Provider to prevent future misunderstandings.
Agreement Template
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SERVICE AGREEMENT BETWEEN RESIDENTIAL LANDLORD AND SERVICE PROVIDER

DATED this << >> day of << >>, 20**<< >>**. BETWEEN: (1) <<Name of Service Provider>>, a company registered in <<Country of Registration>> under company number <<Company Registration Number>>, whose registered office is at <<Insert Address>>, or an individual with a primary address at <<Insert Address>>, hereinafter referred to as the “Service Provider”; and (2) <<Name of Landlord>>, a company registered in <<Country of Registration>> under company number <<Company Registration Number>>, whose registered office is at <<Insert Address>>, or an individual with a primary address at <<Insert Address>>, hereinafter referred to as the “Landlord”.
  1. Background

1.1 The Service Provider is engaged in the business of providing <<insert nature of services>> services to property owners and occupiers. The Service Provider has the necessary expertise, experience, and professional skills in this field. 1.2 The Landlord wishes to appoint the Service Provider to perform the specified services as set out in this Agreement, and the Service Provider agrees to provide such services in accordance with the terms and conditions contained herein. 1.3 This Agreement sets out the terms and conditions under which the Service Provider shall provide services to the Landlord in respect of the properties listed in Schedule 1.
  1. Definitions and Interpretation

2.1 In this Agreement, the following terms shall have the meanings set out below:
  • “Additional Fees” refers to any additional charges imposed by the Service Provider for extra services requested by the Landlord, as communicated from time to time.
  • “Basic Fees” refers to the agreed service fee per Property as set out in Schedule 1, or otherwise mutually agreed between the Parties.
  • “Business Day” refers to any day, other than Saturday or Sunday, when banks in <<insert location>> are open for normal business operations.
  • “Commencement Date” refers to the date on which the Service Provider begins to provide the Services, as specified in Clause 10.1.
  • “Confidential Information” refers to all proprietary, non-public, or otherwise confidential data disclosed by one Party to the other in connection with this Agreement.
  • “Fees” refers to the total fees payable by the Landlord, which includes both Basic Fees and Additional Fees.
  • “Properties” refers to the real estate owned by the Landlord and listed in Schedule 1, as updated in accordance with Clause 2.7.
  • “Services” refers to the services provided by the Service Provider as set out in Schedule 1, which may be varied in accordance with Clause 2.6.
  • “Term” refers to the duration of this Agreement, as defined in Clause 10.
2.2 In this Agreement:
  • References to “writing” include electronic communications unless otherwise specified.
  • References to legislation include amendments, replacements, or reenactments of such legislation.
  • Clause headings are for convenience only and do not affect interpretation.
  • Words in the singular include the plural, and vice versa.
  • References to any gender include all genders.
  • References to persons include individuals, corporations, and other legal entities.
  1. Provision of Services

3.1 The Service Provider shall commence the provision of services from the Commencement Date and shall continue to provide the agreed services in accordance with this Agreement. 3.2 The Service Provider shall exercise reasonable skill and care in the performance of its duties, ensuring compliance with prevailing industry standards in <<insert sector/industry relevant to Services>> in the United Kingdom. 3.3 The Service Provider shall follow all reasonable instructions given by the Landlord, provided such instructions do not conflict with the agreed scope of services as specified in Schedule 1. 3.4 The Service Provider shall comply with all applicable laws, regulations, codes of conduct, and industry standards while delivering the services under this Agreement. 3.5 Where products are required for service provision, the Service Provider shall obtain the Landlord’s prior written consent for any purchases exceeding £<<insert sum>>. Products below this threshold shall be procured as necessary and billed accordingly. 3.6 The Service Provider shall endeavour to accommodate any reasonable changes requested by the Landlord, provided the Landlord agrees to any resulting fee adjustments.
  1. Obligations of the Landlord

4.1 The Landlord shall provide all relevant information necessary for the Service Provider to carry out its duties effectively. 4.2 The Landlord shall obtain and maintain any necessary permissions, consents, or licenses from third parties, including local authorities or landlords, where required. 4.3 The Landlord shall ensure the Service Provider has reasonable access to the Properties at agreed times for the purpose of carrying out the services. 4.4 Any failure or delay by the Landlord in meeting its obligations shall not excuse the Service Provider from receiving full payment for services rendered.
  1. Fees, Payment, and Billing

5.1 The Landlord agrees to pay the Service Provider the agreed Basic Fees as per Schedule 1, along with any Additional Fees for extra services requested. 5.2 The Service Provider shall issue invoices on a [weekly/monthly/quarterly] basis, and the Landlord shall settle payments within <<insert period>> Business Days from receipt. 5.3 Payments shall be made in <<insert currency>> via [bank transfer/cheque/other specified method], without any deductions except for legally required tax withholdings. 5.4 Late payments shall attract interest at a rate of <<insert percentage>>% above the Bank of England’s base rate, accruing daily from the due date until payment is received.
  1. Liability, Indemnity, and Insurance

6.1 The Service Provider shall maintain adequate insurance coverage, including public liability insurance, throughout the duration of this Agreement. 6.2 The Service Provider’s total liability for any claim arising under this Agreement shall not exceed £<<insert sum>>, except where liability cannot be limited by law. 6.3 The Landlord shall indemnify the Service Provider against any loss, damage, or liability incurred due to the Landlord’s negligence, breach of obligations, or failure to comply with applicable laws. 6.4 Neither Party shall be liable for any loss arising from circumstances beyond their reasonable control.
  1. Confidentiality

7.1 Both Parties agree to maintain the confidentiality of all proprietary or sensitive information shared during the term of this Agreement. 7.2 Confidential Information shall not be disclosed to third parties except where required by law or with prior written consent from the disclosing Party.
  1. Term and Termination

8.1 This Agreement shall commence on <<insert Commencement Date>> and continue for a term of <<insert duration>>, unless terminated earlier in accordance with this Clause. 8.2 Either Party may terminate this Agreement by providing <<insert notice period>> written notice to the other Party. 8.3 The Agreement may be terminated immediately by either Party if the other Party:
  • Fails to make payments within <<insert period>> of the due date.
  • Commits a material breach that is not remedied within <<insert period>> following written notice.
  • Becomes insolvent, enters administration, or ceases business operations.
8.4 Upon termination, any outstanding payments shall become immediately due, and all Confidential Information shall be returned or destroyed.
  1. Governing Law and Dispute Resolution

9.1 This Agreement shall be governed by and interpreted in accordance with the laws of England and Wales. 9.2 Any disputes arising under this Agreement shall first be attempted to be resolved amicably. If resolution is not reached, disputes shall be submitted to the jurisdiction of the courts of England and Wales.
  1. Execution

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. SIGNED for and on behalf of the Service Provider: <<Name>> <<Title>> SIGNED for and on behalf of the Landlord: <<Name>> <<Title>>  

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Frequently Asked Questions

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What is a Service Agreement, and why is it important?

A Service Agreement outlines the terms and conditions under which a Service Provider delivers services to a Residential Landlord. This means both parties are clear about the scope of services, payment obligations, and responsibilities.

How do I customise the Service Agreement for my needs?

You can customise the pre-drafted template by adding specific details such as service descriptions, fees, timelines, and contact information for both parties. This maintains clarity and avoids misunderstandings.

Can I modify the agreement after it’s been signed?

Any amendments to the service agreement after it has been signed must be agreed upon by both parties and documented in writing. Both parties must sign any modifications for them to be valid.

What happens if the Landlord fails to meet their obligations?

If the Landlord fails to meet their obligations, the Service Provider will be entitled to payment for services rendered, and the Landlord may be held liable for any resulting delays or losses.

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