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For a practice of one

Every role is your role. The admin ones can run themselves.

FigsFlow is practice management software for sole practitioners. Pricing, proposals, engagement letters, AML checks, deadline tracking and client chasing all run from one client record — so a practice of one can run like a practice of three, without hiring one.

Proposals, engagement letters, AML and client chasing that happen without you — so the hours you work are the hours you bill.

Set up in an afternoon. Cancel whenever.

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Built inside working practices, by people who had to run them.

One person working alone at a wooden desk in the evening, with a notebook and a cup beside the keyboard

While you were out · sample

  • Proposal accepted by Harrow Dental Ltd
  • Engagement letter assembled and sent
  • AML check run, evidence on the record
  • Records chased — second reminder, not by you

None of it in your working day.

Trusted by the best

  • Taxule
  • Ledgian
  • Sterling Wells
  • UK Property Accountants
  • Property SPV

Overview

A practice of one, without the evening admin

Three minutes. The parts you currently do yourself, doing themselves.

Transcript

It is twenty past eight on a Tuesday and this is the proposal, because the day went on the work that was already sold. Here is the same proposal a fortnight later: the services came off a price list set once, so it was out in under a minute and nobody worked out a fee at nine at night. The engagement letter behind it assembled itself from what the client accepted. The bank statements arrived because the request chased itself three times, and the client uploaded them from their phone on a Saturday. Nothing on this record was typed twice, and none of it happened in an evening.

Platform · Sole practitioners

Click through the platform a practice of one actually runs on

No sales call, and no implementation. One person, no administrator, and nothing below needs one.

CRM and pipeline

Static preview

Every enquiry, and what you promised it

Nothing going quiet by accident Save · send · export in the demo

Onboarding suite

Static preview

Priced, proposed, signed — without you in the middle

The whole sign-up, hands off Save · send · export in the demo

Pricing and quoting

Static preview

A fee you don't have to work out again

Never underquoting at nine at night Save · send · export in the demo

Proposals

Static preview

Out this afternoon, not this weekend

How fast one actually goes out Save · send · export in the demo

Engagement letters

Static preview

Written once, reused properly

The letter that isn't last year's Save · send · export in the demo

All of it, for one person, on one subscription.

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Just you? You and a part-time bookkeeper? A subcontractor who appears in January? You’re in the right place.

Two to ten people? See small practices

The problem

Which of your hours are you actually getting paid for?

A sole practitioner has roughly two thousand sellable hours in a year. The ones that go missing rarely go to client work — they go to the proposal written at nine at night, the letter copied from the last one, and the third email chasing the same bank statements. None of it is billable, and all of it is your time.

The proposal gets written after dinner, because the day was full of the work you already sold.

The engagement letter is copied from the last one that looked roughly similar. Usually you remember to change the fee.

And the bank statements are the third email now. Polite, then slightly less polite, then the phone call you were hoping to avoid. That is forty minutes for a client who will not see a line for it on the invoice, because there is not one.

This is the part of running a practice alone that nobody quotes a price for, and it is the part that costs most.

-2 hours a year, at six hours a week — none of them billable

Against roughly 2,000 sellable hours in a year:

Unbilled adminEverything else

  • The proposal written at nine at night
  • The letter copied from the last one
  • The third email chasing the same statements

Six hours a week is the default on the calculator below — change it there to your own figure and this number moves with it.

How FigsFlow works

One record, and nothing typed twice

Everything about a client lives on one record from the first enquiry to the paid invoice. The proposal becomes the engagement letter, the signed letter creates the work, the finished work raises the invoice. There is no second system to copy anything into, because there is no second system.

  1. An enquiry arrives and becomes a record.

    With a next step attached, so it does not go quiet.

  2. A proposal goes out at a price you set once.

    Not one you work out again at nine at night.

  3. The engagement letter assembles itself

    from what the client accepted.

  4. AML runs before you send it.

    Checks, risk, evidence — on the record, ready if anyone ever asks.

    It runs and evidences the process. You are your own MLRO, and the decisions stay yours.
  5. Signing creates the work and loads the dates.

    Year end, VAT, confirmation statement, self assessment.

  6. Finishing it raises the invoice,

    and the payment link goes with it.

Six steps. None of them your evening.

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Before and after

What changes when it’s one record

Your Excel working papers and your Outlook stay put. This is about everything currently held together by you.

SituationHow it works nowOn one record
The proposalWritten after dinnerOut the same afternoon
The letterLast year’s, editedAssembled from what they accepted
ChasingYou, three timesAutomatic, and logged
DeadlinesA spreadsheet you maintainTracked per client, chased on their own
AML evidenceA folder, and some hopeOn the record, with the audit trail
Getting paidA reminder you have to sendA link that goes with the invoice

Staying put: your Excel working papers, your Outlook, your ledger software and your own document storage.

Connected, not replaced

It sits on top of what you already run

FigsFlow connects to what a small practice already has rather than replacing it. Mail stays in Outlook, documents stay in your own SharePoint or OneDrive, and the ledger stays in Xero or QuickBooks Online. You are adding the layer that was missing, not migrating the ones that work.

The layer you're adding

Hub icon

FigsFlow

The work, the deadlines, the client record

Hover one of your tools below to see what stays where.

Staying exactly where it is

  • Microsoft 365
  • Outlook
  • SharePoint
  • Xero
  • QuickBooks Online
  • Stripe

See every integration

Proof

Sole practitioners already running on FigsFlow

Four short clips, filmed at their own desks. One question each.

Reel · captioned · sample


Stock footage stand-in — replace with the real, captioned reel before publish.

FigsFlow was built inside working practices, by people who had to run them. Several of the things on this page exist because one of them was doing their own admin at eleven at night.

One person, same as you, three months ago.

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Pricing

What it costs for a practice of one

FigsFlow starts at £19 per user per month on the Solo tier. For a practice of one that is £19 a month, with no setup fee and no minimum term beyond the one you choose.

The admin, a year 276 hours you don’t bill for, at six hours a week
FigsFlow, a month

£19per user, per month

One person, one subscription, every module in the explorer above.

  • No setup fee
  • No minimum term beyond the one you choose
  • Your clients use the portal free

See full pricing

What’s live, and what isn’tUpdated 15/09/2026

Live now

  • Pricing, proposals and engagement letters
  • AML and client due diligence
  • Compliance calendar and follow-ups
  • Jobs, service templates and timesheets
  • Client portal and information requests
  • Invoicing, payments and payment links
  • Xero and QuickBooks Online sync

Coming — not live

  • AI-assisted proposal assembly · phase 2
  • Native mobile enhancements · phase 2
  • In-portal calls · phase 3
Kept current by the product team.What’s live, and what isn’t →

Your numbers

What are the unbilled hours worth?

Every hour spent writing a proposal, copying a letter or chasing a client is an hour you could have billed and did not. Put your own rate and your own admin hours in, and the page works out what a year of it comes to.

£85/hr
6 hrs
What the unbilled hours come to £23,460 a year, at the figures you entered

FigsFlow for one person: £228 a year — £19 × 12 months

This is a model based on the figures you entered. It is an illustration of current cost, not a projection of savings, and it is not advice.

How this is calculated

What the current position costs = your hourly rate × hours a week × 46 working weeks
£85 × 6 hrs × 46 weeks = £23,460

Nothing else is in the model, and no assumption is made about how much of it FigsFlow gets back.

That is a fortnight of billable work, every year.

Getting started

What to set up on day one

Three things, and none of them take long: your engagement letter template, your services with their prices, and your client list. That is enough to run a practice on. Everything else — surveys, dashboards, capacity — can wait until you have used the rest on real work.

A sole practitioner's desk in late afternoon light: an open laptop, a printed notepad and a mug of coffee.

Day one

0 of 3 ticked

  1. Start from the standard clause set, change what you need, save it.

    This is the one that pays for itself fastest
  2. So a proposal becomes a selection rather than a calculation.

  3. Import the list, load the obligations landing in the next quarter.

This is an afternoon, not a project. If it is taking longer than that, something is wrong and it is worth a conversation rather than a workaround.

Resources

Useful either way

Whether you try FigsFlow or not, these are worth having.

Open

Pricing your services

How to set a fee once instead of working it out each time. The most requested thing at this size and the least written about.

Email

Engagement letter template

A standard letter structure for a sole practice. Genuinely useful on paper.

Get the template
On its way. Check your inbox.
Email

The sole practitioner’s deadline calendar

Every obligation a one-person practice tracks in a year, on one page.

Download the calendar
On its way. Check your inbox.
Email

AML for a practice of one

What a CDD file needs when you are your own MLRO.

Not live. Awaiting review and date stamp by a qualified adviser. Following it does not make a practitioner compliant, and it is not advice.

Tell me when it’s out
We’ll email you when it’s published.

Not ready? Take the deadline calendar and come back.

Download the calendar

FAQ

Questions sole practitioners ask

Do I need practice management software if I work on my own?

Not necessarily — plenty of sole practitioners run perfectly well on templates and a spreadsheet. It becomes worth it at the point where the admin around the work is taking hours you could bill, or where chasing clients has become the least pleasant part of the week. If neither of those is true yet, it probably is not yet.

How long does setup take for a practice of one?

An afternoon for the essentials: your engagement letter template, your services and prices, and your client list. We will not put a date on the whole thing because it depends on how tidy your existing records are, but there is no implementation process to schedule.

Does FigsFlow file my clients’ MTD quarterly updates?

No. FigsFlow tracks when each update is due, chases the records you need to prepare it, and holds the evidence that it was dealt with. The submission itself happens in your MTD software. FigsFlow runs the practice; your tax and ledger software do the filing.

Can I run AML checks on my own clients through it?

Yes — the CDD workflow, the risk assessment, the screening results and the audit trail all sit on the client record. What it does not do is make the judgement. As a sole practitioner you are your own MLRO, and the decisions, including anything referred, remain yours.

What does it cost for a practice of one?

£19 a month. Full pricing is here →

Is this going to be too much system for one person?

It is a fair question and the honest answer is that it depends how you set it up. Turn on your letter template, your prices and your client dates and it is a small tool that does a few things well. Turn on capacity planning and dashboards on day one and it will feel like a lot. Start with the three things on this page and add the rest only when you miss them.

What happens when I take on my first employee?

The record model is the same — what changes is that you start assigning work rather than just doing it, and templates go from convenient to necessary. Practice management for small practices →

No question matches that. Ask us and we’ll answer it here.

Your evenings are the whole business case.

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