Pricing software for accountants where every number has a reason
Price consistently, without discounting by instinct.
FigsFlow is pricing software for accountants in the UK. Eight pricing methods from a flat fee to a full calculator, tiers the client chooses between, VAT handled properly, and a minimum-fee floor that warns before a discount goes too far. Every line on the client’s quote carries a plain-English reason, and the whole model is versioned.
- 8pricing methods, from a flat fee to a full calculator
- 4delivery modes, and any method can sit in any mode
- 1pinned model version behind every quote you send
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Watch a tier price itself
Ninety seconds: build three tiers, put a transaction-volume calculator behind the middle one, send it, and watch the client answer that question once while all three tiers reprice from the single input.
VID-01 · film to supply
An animated walkthrough of FigsFlow pricing software for accountants: the same service no longer gets a different price from memory, because the fee is computed from the client's answers.
Same service,
different fee,
and nobody is checking
Two clients, near-identical work, four hundred pounds apart. Not because anybody decided that — because one was quoted in March by a partner who was busy and one in September by a manager who was not. There is no list of what you charge for a thing. There is a habit, distributed across whoever happens to be doing the quoting, and it discounts by instinct.
Quoted in March
£1,240
Bookkeeping and quarterly VAT. Nine payroll employees. Quoted by a partner between two meetings.
Quoted in September
£1,640
Bookkeeping and quarterly VAT. Nine payroll employees. Quoted by a manager with an afternoon free.
Quote
Client A
£1,200
Quote
Client B
£800
Two questions, answered separately
How a thing is priced, and how the client meets it. Most pricing software for accountants answers only one. The method decides the number — a flat fee, a rate per unit, an hourly rate by role, price bands, a volume rate, a graduated rate, a percentage of a figure, or a full calculator. The mode decides the experience — included, an optional add-on, one of several tiers, or a quantity the client sets.
| Methoddecides the number | Includedmode 01 | Optional add-onmode 02 | One of several tiersmode 03 | Client-set quantitymode 04 |
|---|---|---|---|---|
| Flat feeOne number for the service | ✓ | ✓ | ✓ | ✓ |
| Rate per unitPer employee, per return, per entity | ✓ | ✓ | ✓ | ✓ |
| Hourly by roleAgainst a versioned rate card | ✓ | ✓ | ✓ | ✓ |
| Price bandsA fee per turnover or volume band | ✓ | ✓ | ✓ | ✓ |
| Volume rateOne rate across the whole quantity | ✓ | ✓ | ✓ | ✓ |
| Graduated rateA different rate in each tranche | ✓ | ✓ | ✓ | ✓ |
| Percentage of a figureOf turnover, of a recovery, of a value | ✓ | ✓ | ✓ | ✓ |
| Full calculatorParameters, formula, the lot | ✓ | ✓ | ✓ | ✓ |
The price is presented in proposals, becomes binding in the engagement letter, and is measured against what the work actually cost in timesheets and billing.
Capability · 01
A flat fee should take thirty seconds
Pick a method, set the numbers, add a minimum if you want one. No parameters, no formula, no builder. The calculator is still there, one click away, for the services that genuinely need it — but it stops being the road in, which is the single most common complaint about pricing software for accountants that can do everything.
Capability · 02
A tier the calculator prices for that client
The market splits in two and each half is half a product. Packaged tools let a client choose between three packages, but the price behind each is a flat number typed once for everyone. Calculators compute a real fee from turnover or transaction volume, but give the client nothing to choose between. Put them together and a client picks between tiers whose prices were computed for them.
The client answers the question once. Every tier reprices.
Capability · 03
The warning arrives before the client does
A minimum-fee floor, a margin threshold, and a check on anything implausible, negative or zero — applied before the price can leave the building. Discounts stack in an order you set, and the running effect is visible as you reorder them, so nobody discovers the compounding after it has been sent.
10% of £1,180.00£1,062.00
Fixed £75.00£987.00
5% of the running figure, not of £1,180.00£937.65
Margin
18.4%
Threshold
25.0%
Recovery at plan
0.79
Capability · 04
A figure you can still explain in eighteen months
Every line carries a plain-English reason — “bookkeeping, 251 to 500 transactions a month” — shown to the client and stored on the record. The model is versioned, the rates and VAT rules are pinned, and any quote you have ever sent reconstructs exactly as it was. When a client asks why the fee moved, the answer is on the file rather than in somebody’s memory.
Seen enough? Price the service you argue about most.
Book a demoA price somebody typed, or a price the engine computed
Pricing software for accountants divides on one question: does the number come from a person or from a rule? Both produce a figure. Only one of them can be explained a year later, and only one of them charges the two similar clients the same.
Column A
A typed price
- Set once, for everyone, by whoever built the package.
- Adjusted by hand when it drifts.
- No record of why it was that number.
- Nothing to show a client who asks.
Column B
A computed price
- Derived from that client’s own figures by a versioned rule.
- Reprices itself when the client’s figures change.
- A plain-English reason on every line.
- The whole model pinned, so any quote reconstructs.
WHO USES IT
What this looks like at your size
Pick the shape of your practice.
A regulator's query is the first thing that will outgrow your own memory, because it can land on any file, at any time — not just the ones you still remember clearly.
PREVIEW CLOCK — INTERACTIVE DEMO
A supervisory visit is the first thing that will outgrow whoever handled the file, because it can ask about any client, on any day — not just while that person is still around.
PREVIEW CLOCK — INTERACTIVE DEMO
A review season is the first thing that will outgrow your current process, because it touches every open file at once, not just the ones somebody happens to remember.
PREVIEW CLOCK — INTERACTIVE DEMO
A regulator's request is the first thing that will outgrow three separate packs, because it expects one answer — not three different ones from three different people.
PREVIEW CLOCK — INTERACTIVE DEMO
VAT on the quote, and the invoice where you already raise it
Fees are quoted in sterling, against the statutory dates a UK practice did not choose. On signature the invoice raises itself in your ledger and collection runs on the rail you already use. Nothing here changes how money actually moves.
A US pricing page does not need a VAT line and a UK quote is wrong without one. That is what localisation means here — not a flag in the corner.
How these connections work →The layer you’re adding
7 connectionsFigsFlow
The fee, the reason for it, and the record behind both
Pick one of your tools below to see what stays where.
- Nothing re-keyed
- No migration
- Your accounts, your rates
Staying exactly where it is
Built inside a working UK practice
Built inside working practices, not in a lab — by people who had returned their own work with review points on it.
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Everything a price connects to
A price does not sit on its own. These four present it, make it binding, deliver against it and measure it; the rest of the platform sits around them on the same client record.
Proposals
Where the price is presented — the tiers the client chooses between, and the record of which one they picked.
See the proposals moduleEngagement letters
Where the fee becomes binding, with the services and figures carried across rather than retyped.
See the engagement letters moduleTimesheets and billing
What the work actually cost, set against what it was priced at — which is how next year’s rule gets better.
See the timesheets and billing moduleJobs, tasks and deadlines
What the fee has to cover, built from the services the client agreed to on the day they signed.
See the jobs and workflow moduleThe questions that come up first
What is pricing software for accountants?
Software that holds the rules your firm uses to price work, applies them consistently to every client, and produces a quote the client can act on. The useful ones compute the fee from the client’s own figures rather than storing a price list somebody has to remember to update.
How should a practice decide what to charge?
That is a judgement, and no software should pretend otherwise. What software can do is make the judgement once, apply it to everyone, and show you when a quote has drifted from it — which is a different and more achievable thing than being told what your fee ought to be.
Can it do value pricing as well as hourly?
Yes. Fixed fees, tiers, per-unit rates, percentages of a figure, bands and a full calculator are all available, alongside hourly by role against a rate card. The method is a choice per service, not a stance the software takes for you.
Can a tier be priced by a calculator rather than a flat number?
Yes, and that is the point. Any method can sit behind any tier, so a client chooses between packages whose prices were computed from their own figures. They answer the driving question once and every tier reprices.
Can somebody override a computed price?
Only with permission, and the override is logged. Calculated figures show as locked so neither a colleague nor the AI can quietly change one.
Does the AI set prices?
No. It drafts descriptions, explains a computed price in plain English and can pre-fill parameters from an enquiry. It never sets or overrides a number. The engine computes; the AI explains.