Run the work · Capacity
Capacity planning for accounting firms before the crunch
FigsFlow adds up the time budgeted on every job and sets it against each person’s available hours, week by week. You see who has room, who is overloaded and which deadlines are bunching up, while there is still time to move work.
- Workload by person and week
- Built from real job budgets
- Reassign in one move
31:00 of 35:00 — review heavy week
89%42:00 of 37:30 — three year-ends due
Over24:30 of 37:30 — room for new work
65%30:00 of 37:30 — payroll runs
80%18:00 of 22:30 — part time
80%Move 2 jobs from S. Gurung to R. Basnet
BalanceHappy on FigsFlow
The problem
Overload is visible only when it is too late
Most firms find out someone is overloaded when a deadline slips or a good person resigns. By then the work has already bunched up.
How it works
Capacity from the work itself
Set hours
Record each person’s working pattern, leave and non-client time once.
Budget jobs
Time budgets come from your templates, so every job carries its expected hours.
See the load
FigsFlow spreads each budget across the weeks before the target date.
Rebalance
Drag work between people or weeks and watch the load update.
What you get
Resource planning for accountants
The view a manager needs on a Monday morning, kept up to date by the work as it moves.
Workload timeline
Booked hours against capacity for every person, week by week, colour and label together.
Team and role views
Group by team, office or role to see where the pressure really sits.
Leave and working hours
Holidays, part-time patterns and training reduce capacity automatically.
Drag to reassign
Move a job to someone else or another week, with the owner told straight away.
Peak warnings
Weeks where the firm is over capacity are flagged well before they arrive.
Hiring evidence
See sustained over-capacity by role, the evidence a partner needs to hire.
One person, one week
Know exactly what someone is carrying
Open anyone’s week to see the jobs behind their hours, the deadlines inside it and the leave around it.
Because the hours come from job budgets, the picture stays current as jobs are created, finished or moved.
- Capacity
- 37:30Full time, no leave
- Booked
- 42:005 jobs
- Due this week
- 3 year-endsRiverside, Harbour, Northgate
- Next week
- 21:00Room for 16:30
- Suggestion
- Move Harbour Group to R. BasnetBrings the week to 34:00 · owner and client contact unchanged
Where it sits
The view between signed and delivered
Capacity reads the jobs created by signed letters and the budgets in your templates, and it shapes who does the work.
- Feeds the plan
- Where capacity is planned
- After the plan
- 01Engagement letters
- 02Templates
- 03Jobs
- 04Capacity
- 05Time
- 06Billing
Comes in
- From jobs
5 jobs with target dates this week
- From templates
Time budget on every job
- From working hours
Full time, no leave booked
S. Gurung
12 to 16 October
- Set hours
- Budget jobs
- See the load
- Rebalance
Booked 42:00 of 37:30
Goes out
- Back to jobs
Harbour Group moved to R. Basnet
- To time and billing
Actual time against the plan
Live for every firm
Everywhere- Workload timeline and team views
- Working hours and leave
- Drag-to-reassign with notifications
Worth knowing
By region- Capacity is only as good as your job budgets
- Public holidays are set per office location
Works with
Related modules
Runs the work. The work behind every booked hour.
Explore jobs and workflowSets the hours. Where job time budgets come from.
Explore workflow templatesChecks the plan. Actual time against the plan.
Explore time and billingShows the firm. Capacity beside pipeline and WIP.
Explore firm dashboardFAQ
Questions firms ask us.
Where do the booked hours come from?
From the time budget on each job, which comes from its workflow template. FigsFlow spreads that budget across the weeks before the job's target date.
Does it account for leave and part-time staff?
Yes. Working patterns, leave and non-client time are set per person and reduce their available capacity automatically.
Can managers move work between people?
Yes. Drag a job to another person or week. The new owner is notified and the load view updates straight away.
Can we see capacity by team or office?
Yes. Group the view by team, office or role to see where the pressure sits across the firm.